| Customer verification | Federal rules apply |
|---|---|
| Records to keep | 2 years |
| Separate device or DME distributor license | Check with the state |
What West Virginia requires before you ship
We did not find a West Virginia rule beyond federal law that spells out how a distributor must verify its customers. Federal rules still require it. We found no West Virginia rule that tells a wholesale distributor to check a customer's license before selling. The state's wholesale law does make it unlawful to knowingly buy prescription drugs from anyone not licensed under West Virginia law. That rule checks the supplier, not the customer.
Source: W. Va. Code § 60A-8-6 (supplier side only); W. Va. Code St. R. § 15-5-8
Records to keep
Wholesale distributors must keep inventories and records of all transactions, showing the source, the drug and quantity, and the dates. Records must be available to inspectors for two years after the drugs are disposed of.
Source: W. Va. Code St. R. §§ 15-5-8.6.1, 15-5-8.6.2
Licenses a distributor needs in West Virginia
Prescription drug wholesale distributor
Under the Wholesale Drug Distribution Licensing Act, anyone engaged in wholesale distribution of human prescription drugs in West Virginia needs a Board of Pharmacy license. Board rules in Series 15-05 cover wholesale distributors, third-party logistics providers and manufacturers.
Source: W. Va. Code § 60A-8-7; W. Va. Code St. R. § 15-5
Medical device and DME distributors
The wholesale act and rules cover human prescription drugs. We did not find a separate West Virginia license for medical device or DME distributors.
Controlled substances
Anyone who makes, distributes or dispenses controlled substances in West Virginia must get a Board of Pharmacy registration every year.
Source: W. Va. Code § 60A-3-302(a)
Where to look up a West Virginia license
- Pharmacies and pharmacy permits: West Virginia Board of Pharmacy
- Physicians and other practitioners: West Virginia Board of Medicine
- NPI: NPPES NPI Registry
- DEA registrations: DEA Diversion Control Division
Federal rules that apply in every state
- A prescription device "is to be sold only to or on the prescription or other order of such practitioner," or to a business lawfully distributing it (21 CFR 801.109).
- A prescription drug wholesale distributor's trading partners "may be only authorized trading partners," which for a pharmacy means one licensed under state law (21 U.S.C. 360eee-1(c)(3)).
How WorkdID handles West Virginia accounts
WorkdID by Workd checks every West Virginia customer you sell to against the state's pharmacy and medical boards, the NPI registry, and the DEA, every day. It flags an expiration or a board action within a day of posting, and in Workd order entry it can hold the order until your compliance team clears the account. Every check is saved with the date and the board record, so your West Virginia file is ready when someone asks for it.
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