| Customer verification | Federal rules apply |
|---|---|
| Records to keep | 2 years |
| Separate device or DME distributor license | Check with the state |
What Vermont requires before you ship
We did not find a Vermont rule beyond federal law that spells out how a distributor must verify its customers. Federal rules still require it. We found no Vermont rule that tells a wholesale distributor to check a customer's license before selling. The wholesale rules (Part 17) and the licensing statute do not say who a distributor may sell to. A rule in the pharmacy standards lists who may receive legend drugs, but it sits in the part for pharmacies and is not written for wholesalers.
Who counts as an authorized buyer: Pharmacy rule 9.20(a), written for pharmacies, lists licensed pharmacists, practitioners qualified to prescribe, drug outlets and their owners, and manufacturers, wholesalers or distributors of the drugs.
Source: Vt. Admin. Code 04-030-230, Rule 9.20(a) (pharmacy standards); Part 17 (wholesale distributors)
Records to keep
Wholesale distributors must keep inventories and records of all transactions. These show the source, the identity and quantity of drugs, and the dates received and sent out. Records must be open to inspection for two years after the drugs are disposed of.
Source: Vt. Admin. Code 04-030-230, Rules 17.16 and 17.17
Licenses a distributor needs in Vermont
Prescription drug wholesale distributor
No one may engage in wholesale distribution or manufacturing in Vermont without a Board license. The Board may require a separate license for each facility.
Source: 26 V.S.A. § 2067
Medical device and DME distributors
The Board's wholesale distributor rules (Part 17) cover drugs only. We did not find a separate Vermont license for distributors of medical devices or DME.
Controlled substances
The Board's rules require wholesalers that handle controlled substances to register with the DEA and follow state, local and DEA rules. We did not find a separate Vermont controlled substance registration for wholesalers.
Source: Vt. Admin. Code 04-030-230, Rule 17.25
Where to look up a Vermont license
- Pharmacies and pharmacy permits: Vermont Board of Pharmacy (Office of Professional Regulation)
- Physicians and other practitioners: Vermont Board of Medical Practice
- NPI: NPPES NPI Registry
- DEA registrations: DEA Diversion Control Division
Federal rules that apply in every state
- A prescription device "is to be sold only to or on the prescription or other order of such practitioner," or to a business lawfully distributing it (21 CFR 801.109).
- A prescription drug wholesale distributor's trading partners "may be only authorized trading partners," which for a pharmacy means one licensed under state law (21 U.S.C. 360eee-1(c)(3)).
How WorkdID handles Vermont accounts
WorkdID by Workd checks every Vermont customer you sell to against the state's pharmacy and medical boards, the NPI registry, and the DEA, every day. It flags an expiration or a board action within a day of posting, and in Workd order entry it can hold the order until your compliance team clears the account. Every check is saved with the date and the board record, so your Vermont file is ready when someone asks for it.
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