| Customer verification | Must verify the buyer's license |
|---|---|
| Records to keep | 5 years |
| Separate device or DME distributor license | Yes |
What Kansas requires before you ship
Each registered wholesale distributor must have a written procedure that makes sure prescription-only drugs and devices go only to registered entities allowed to possess them in Kansas. It must keep proof of each customer's authority as part of the distribution record. So Kansas requires both the check and the paperwork.
Who counts as an authorized buyer: Registered entities with the authority to possess prescription-only drugs or devices in Kansas, such as registered pharmacies, licensed practitioners, and medical care facilities. Sales of animal prescription drugs to an animal's caretaker require a valid veterinarian prescription under K.A.R. 68-14-8.
"distributed only to registered entities with the authority to possess prescription-only drugs or devices in Kansas and to maintain documentation of this authority" K.A.R. 68-14-7(g)(5)
Records to keep
Registrants must keep inventories and records of every receipt and shipment of prescription-only drugs and devices. Each record shows the source, the product and quantity, and the dates. Invoices and shipping papers must show the registrant's name exactly as registered. Records must be available to the Board for 5 years after the product leaves. Facilities must have room to keep 5 years of records.
Source: K.A.R. 68-14-7(f)
Licenses a distributor needs in Kansas
Prescription drug wholesale distributor
It is unlawful to distribute any drugs or devices at wholesale in Kansas without a wholesale distributor registration from the Board. Kansas also makes it unlawful to violate the federal DSCSA.
Source: K.S.A. 65-1643(b), (c); K.A.R. 68-14-4
Medical device and DME distributors
The same wholesale distributor registration covers devices. Kansas law says no one may distribute any drugs or devices at wholesale without it, and the operating rules apply to prescription-only drugs and devices alike. Kansas also requires a separate Board registration for anyone who sells or leases durable medical equipment, or supplies medical grade oxygen, to an end user.
Source: K.S.A. 65-1643(c), (m); K.A.R. 68-14-7
Controlled substances
Every person who makes, distributes, or dispenses controlled substances in Kansas must get a Board registration every year, in addition to DEA registration.
Source: K.S.A. 65-4116(a)
Where to look up a Kansas license
- Pharmacies and pharmacy permits: Kansas State Board of Pharmacy
- Physicians and other practitioners: Kansas State Board of Healing Arts
- NPI: NPPES NPI Registry
- DEA registrations: DEA Diversion Control Division
Federal rules that apply in every state
- A prescription device "is to be sold only to or on the prescription or other order of such practitioner," or to a business lawfully distributing it (21 CFR 801.109).
- A prescription drug wholesale distributor's trading partners "may be only authorized trading partners," which for a pharmacy means one licensed under state law (21 U.S.C. 360eee-1(c)(3)).
How WorkdID handles Kansas accounts
WorkdID by Workd checks every Kansas customer you sell to against the state's pharmacy and medical boards, the NPI registry, and the DEA, every day. It flags an expiration or a board action within a day of posting, and in Workd order entry it can hold the order until your compliance team clears the account. Every check is saved with the date and the board record, so your Kansas file is ready when someone asks for it.
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