| Customer verification | May sell only to licensed buyers |
|---|---|
| Records to keep | 3 years |
| Separate device or DME distributor license | In some cases |
What Virginia requires before you ship
Virginia lets distributors sell prescription drugs only to buyers who are licensed or authorized to receive them, which means checking the license first. Virginia law lists who a permitted manufacturer or wholesaler may sell drugs and devices to. The list includes licensed pharmacies and pharmacists, licensed practitioners, other permitted wholesalers and manufacturers, and controlled substance registrants. The statute does not set out a separate verification step. The Board's due diligence rule covers checking suppliers, not customers.
Who counts as an authorized buyer: Permitted manufacturers and wholesalers. Licensed pharmacists and permitted pharmacies. Licensed practitioners of medicine, osteopathy, podiatry, dentistry or veterinary medicine. Holders of a controlled substance registration that allows the purchase. Certain government employees, ship masters and foreign recipients. For Schedule VI, anyone else authorized by law to administer, prescribe or dispense the drug or device.
"A permitted manufacturer or wholesaler may distribute drugs classified in Schedule III through Schedule VI and devices to all persons listed in subsection A" Va. Code § 54.1-3415
Records to keep
Wholesale distributors must keep records for three years. These include all transaction records, DSCSA trace records, and an ongoing list of everyone they buy from and everyone they distribute to. Records kept off site must be produced within 48 hours of a Board request.
Source: 18VAC110-50-130
Licenses a distributor needs in Virginia
Prescription drug wholesale distributor
Wholesale distributors, third-party logistics providers, manufacturers and warehousers need a Board of Pharmacy license or permit. The rules on licensing, storage, records and due diligence are in 18VAC110-50.
Source: 18VAC110-50-30, 18VAC110-50-80
Medical device and DME distributors
In Virginia, prescription devices are Schedule VI. A medical equipment supplier needs a Board permit. A supplier may hand out Schedule VI devices, needles, syringes and medical oxygen only to the ultimate user on a lawful prescriber order. Out-of-state suppliers shipping to Virginia patients must register. Permitted wholesalers may also distribute Schedule VI devices.
Source: Va. Code §§ 54.1-3435.2, 54.1-3435.3:1; 18VAC110-20-680
Controlled substances
The statute says the Board registers applicants who make or distribute Schedule I to V controlled substances. Schedule II sales need official written orders or compliant electronic orders. Confirm with the Board how this registration ties to the wholesale distributor license.
Source: Va. Code §§ 54.1-3423(A), 54.1-3415(A)
Where to look up a Virginia license
- Pharmacies and pharmacy permits: Virginia Board of Pharmacy
- Physicians and other practitioners: Virginia Board of Medicine
- NPI: NPPES NPI Registry
- DEA registrations: DEA Diversion Control Division
Federal rules that apply in every state
- A prescription device "is to be sold only to or on the prescription or other order of such practitioner," or to a business lawfully distributing it (21 CFR 801.109).
- A prescription drug wholesale distributor's trading partners "may be only authorized trading partners," which for a pharmacy means one licensed under state law (21 U.S.C. 360eee-1(c)(3)).
How WorkdID handles Virginia accounts
WorkdID by Workd checks every Virginia customer you sell to against the state's pharmacy and medical boards, the NPI registry, and the DEA, every day. It flags an expiration or a board action within a day of posting, and in Workd order entry it can hold the order until your compliance team clears the account. Every check is saved with the date and the board record, so your Virginia file is ready when someone asks for it.
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