| Customer verification | Must verify the buyer's license |
|---|---|
| Records to keep | 5 years |
| Separate device or DME distributor license | In some cases |
What Ohio requires before you ship
Before selling dangerous drugs to anyone in Ohio, a distributor must run a documented check of the Board's online roster. The check confirms the buyer holds a terminal distributor or distributor license. For limited licenses, also check the buyer's approved drug list. Buyers who claim an exemption, such as prescribers, must sign a written attestation every year. For prescribers, also verify their license to prescribe.
Who counts as an authorized buyer: Licensed terminal distributors of dangerous drugs, limited to the drug categories on their license. Licensed manufacturers, outsourcing facilities, 3PLs, repackagers, and wholesalers. Out-of-state distributors licensed in their home state and not selling within Ohio. Persons exempt under ORC 4729.541, such as certain prescribers. Pain clinics need a pain management clinic license.
"the distributor shall conduct a documented query of a roster maintained by the board to determine if the purchaser is licensed" Ohio Admin. Code 4729:6-3-04; Ohio Rev. Code §§ 4729.51(B)-(D), 4729.60
Records to keep
Keep records of every receipt, sale, and disposal of dangerous drugs. Records must show the seller, the drug name, NDC, and quantity, the dates, and the buyer's name and ship-to address. You must also keep records and procedures that prevent sales to unauthorized persons. Keep them for five years after disposition. Exemption attestations are also kept for five years. Wholesale sales must be reported to the state drug database.
Source: Ohio Admin. Code 4729:6-5-02; 4729:6-3-04(D)
Licenses a distributor needs in Ohio
Prescription drug wholesale distributor
Only a licensed manufacturer, outsourcing facility, third-party logistics provider, repackager, or wholesale distributor of dangerous drugs may sell dangerous drugs at wholesale in Ohio, with narrow exceptions for occasional pharmacy sales. "Dangerous drugs" are prescription drugs, plus injectables and some other products.
Source: Ohio Rev. Code §§ 4729.51(A), 4729.52
Medical device and DME distributors
Home medical equipment services providers need a Board of Pharmacy license. A manufacturer or wholesale distributor of home medical equipment that does not sell to the public is exempt. We found no separate Ohio license for wholesale sales of prescription devices to businesses.
Source: Ohio Rev. Code §§ 4752.01, 4752.02
Controlled substances
Ohio does not use a separate controlled substance registration for distributors. Controlled substances are handled under a category III distributor license, which requires controlled substance inventories. Distributors must also run suspicious order monitoring with due diligence on new customers before the first sale and every year after.
Source: Ohio Admin. Code 4729:6-3-05, 4729:6-3-06
Where to look up a Ohio license
- Pharmacies and pharmacy permits: State of Ohio Board of Pharmacy
- Physicians and other practitioners: State Medical Board of Ohio
- NPI: NPPES NPI Registry
- DEA registrations: DEA Diversion Control Division
Federal rules that apply in every state
- A prescription device "is to be sold only to or on the prescription or other order of such practitioner," or to a business lawfully distributing it (21 CFR 801.109).
- A prescription drug wholesale distributor's trading partners "may be only authorized trading partners," which for a pharmacy means one licensed under state law (21 U.S.C. 360eee-1(c)(3)).
How WorkdID handles Ohio accounts
WorkdID by Workd checks every Ohio customer you sell to against the state's pharmacy and medical boards, the NPI registry, and the DEA, every day. It flags an expiration or a board action within a day of posting, and in Workd order entry it can hold the order until your compliance team clears the account. Every check is saved with the date and the board record, so your Ohio file is ready when someone asks for it.
Other states
Alabama · Alaska · Arizona · Arkansas · California · Colorado · Connecticut · Delaware · Florida · Georgia · Hawaii · Idaho · Illinois · Indiana · Iowa · Kansas · Kentucky · Louisiana · Maine · Maryland · Massachusetts · Michigan · Minnesota · Mississippi · Missouri · Montana · Nebraska · Nevada · New Hampshire · New Jersey · New Mexico · New York · North Carolina · North Dakota · Oklahoma · Oregon · Pennsylvania · Rhode Island · South Carolina · South Dakota · Tennessee · Texas · Utah · Vermont · Virginia · Washington · West Virginia · Wisconsin · Wyoming